Date: April 13, 2022

Attendees: Chris, Alaric, Jon, Chris, Yanny, Mabel, Winton, Yvonne

Adopt: Feb 22 minutes

• Motion by Belle, Seconded by Jon

Adopt: Agenda for Today

• Motion by Yanny, Seconded by Mabel

Financial Report

• March
  • Pizza days, Teriyaki days, Sushi days
  • Fundraiser for outdoor ed
  • Each brought in fair amount of money
  • $21,700 in general account
  • $8000 in gaming account
  • $2800 in gift cards
    • Purchased additional gift cards for Fresh Slice for paying for pizza days
    • Pay $2000 for $2500 in actual gift cards (gained $500)
  • Krispy Kreme
    • Sold $1700 in donuts, after cost of donuts and gas, made roughly $950
  • Pizza days bring in $350 profit per pizza day, so these are really good fundraisers
    • Participating rate of 75% (very high)
  • Sushi day and Teriyaki day is slightly less than what we normally see, because people trying it out
    • Sushi is $150 in profit
    • Teriyaki is $200 in profit
    • 65% participation rate (still high)
  • Pre-pandemic days, pizza days is only bringing in only $150 in profit
  • Just last week, our orders reached 300 slices, this is equivalent to 30 boxes of pizza
  • There is a possibility of adding Fridays if it works out with school, and order from another caterer; doesn’t have to be every Friday
  • Possibility to explore a Smoothie day, can be with lunch or can be end of day
  • Province-level have some discussion on possibility changing the food guidelines that may remove e.g. pizza day, but lots of push-back from PACs
  • Usually the tastier the fundraiser, the more successful
  • Have new flavor for pizza à BBQ chicken (it outperformed cheese flavor)

Band Music Donation

• Ms. Khoo informed us that there is big donation of music for Jessie Wowk and she curated them and it was 5 filing cabinets of music sheets
• Came from Delta Music, from a few teachers that are retiring
• Dollar value is around $4000 to accumulate that much music
• She suggested making donation to these teachers and PAC decided to donate $200 honorarium to thank them for their generosity; cheque will be delivered to Ms. Khoo this Thursday
  • School will match with $200

Mural Project

• Defer to Mr. Daum on this in “Principal’s Report”
• Possibility to have staff appreciation on the same day (e.g., meal from PAC to staff)

Extracurricular Activities

• Possibility of bringing in Ultimate, maybe in April or May
• Voted on by the staff and will defer that to Mr. Daum

Outdoor Ed

• Gr 6-7
• Hoping booking can be made for site that they normally go to
• For Spring 2023, but should start looking into
• Purpose of Krispy Kreme fundraiser is for this
• Spend 2-3 nights with counsellors and filled with activities prepared for them
• Bonds the kids together, kind of like their graduation trip, very memorable for the kids

Grade 7 Farewell Ceremony

• Previously did semi virtual ceremonies
• Nothing compared to an in-person ceremony
• Defer to Mr. Daum on this because it involves Health and Safety
• Know that other schools are doing in-person ceremony
• Encourage Grade 7 parents to form a committee to decide decorations, what food to serve, yearbook, etc.
• Always been a graduation committee that is formed around this time
  • Yearbooks à pictures, baby pics, writeups
  • Should form soon as June is coming up
• Yvonne is working on the yearbook
• Who is taking the lead on the graduation ceremony?
  • Can use our chat group for Div 1 and 2 for Grade 7 parents to work on planning this event
  • Nothing formal needs to be done, just a few parents come together to oversee, and pre-ordering some stuff, what kind of decorations need to be done
  • Once we get the confirmation then the committee can execute those plans

PAC Executive Succession Planning

• Every year there is an AGM, will occur at our next meeting
• PAC gets to vote on the PAC execs for the coming year
• A lot of decisions we make, we share with the rest of the committee
• If any of parents are interested in taking on any of these roles or joining us as a Members at Large, then can nominate others or themselves
• Submit these names so that we can vote on this in May
• Jon and Alaric have been there for 3 years (normally is around 2 years)
  • Treasurer is an important role because he keeps the books
  • It is a commitment
• We have until mid-May to accept nominations to be involved in the PAC executive team
• Even if parents want to Co-Chair or shadow someone, that is something that is possible as well
• Will send out email to school community about this and to explain the responsibility of each role

Principals’ Admin Report

• Thank you to families
• Jan to Spring Break stretch was tricky and good collaboration between parents and school
• Received a lot of information coming back from Spring Break about health and safety protocols; some of the few changes since Spring Break are:
• Masks are optional for students and staff
  • A conversation about children and parents
  • Some families are ready, and some are not
  • Continue to respect everyone’s decisions
  • So far, school community has shown great respect
  • If any questions, don’t hesitate to ask
• No restrictions on gatherings
  • Can plan somethings that can gather as a community
  • Grade 7 farewell
  • Band concerts
  • As we explore these pieces, while we do have green light to do them, we are not in a place where we are outside the pandemic; we are in the grey area
  • Want to keep it safe for everybody
  • More to come about assemblies etc.
• Are able to welcome guests into the school
  • Before, only district staff can come into the school
  • Some exceptions, but from most part, guests are not allowed in school
  • Do ask that we connect with the teacher first as there are people with different levels of comfort
  • Good to arrange for a meeting first
  • Give time to have everyone spread out first
• Don’t want to communicate that you are expected to be there for the gatherings (given different levels of comfort)
  • Possibly a hybrid that have virtual and in-person
  • And somethings can be held outside
• Washing our hands regularly
• Practice proper respiratory hygiene
• Continue to have separate entrances
• Not sharing snacks
• Continue to be diligent with daily health check

- Track Attack

• Dialogue as staff to have Track Attack
• Track and field activities
• Long-standing tradition to do this in Spring, but not during pandemic
• Third block of the day as rotation to participate in this event
• Likely start in the week after next
• Dialogue to participate in track meeting (early May or mid-May)
  • Every year pre-pandemic will have district track meeting and have 4-5 schools participate, and have competition at Minoru Field
  • Our students would participate and have support in community (parent drivers, or buses)
  • As staff, talked about comfort levels
  • Grade 4-7
  • It is not an expectation to participate in this; parents have different comfort levels (students would come to school, but does not need to go to the track meet)

- Mural Update

• Unveiling is coming on Tues May 24, unveiled to public
  • The Friday before is the Pro-D
• Every child participated via a sunflower
• Families are invited to participate, with distancing

- Sports Day

• Had eager staff asking about Sports Day last month
• Demonstrates how staff are feeling about bringing this back
• Sports Day on June 3, will have Grade 7 volunteers running stations
• Will think about how to do this safely

- Outdoor Ed

• Look forward to doing it 2023
• So far, been in contact with Camp Cheakamus
• Likely will be final day in May
• 4-day, 3-night trip
• Meets a lot of criteria based on our curriculum, huge educational component
• This is contingent on how next year goes
• Thank PAC for already starting fundraising on this

- Practicum

• Jonathan Chan, began his long practicum here
• Ms. Pivko has been working with Jonathan Chan, recently Ms. Sun
• Working with Div 3, is getting up to speed
• Wish him the best in his practicum

- Parking Lot

• Mindful that Mr. Daum tries to be there in morning and at of the day
• Morning, appreciate parents are parking at the stalls and not parking at the drop-off lane
• Understand that it is harder for end of day as everyone comes out at the same time
• Thank everyone for keeping parking lot safe

- Band Music Donation

• Thank PAC for generous donation

- Grade 7 Farewell

• A lot of details have to emerge for that
• Lots like we will be able to do this in person

- End of Year Assembly

• Lots like we will be able to do this in person; keeping in mind parents have different comfort levels

- Ultimate

• Staff has voted yes on this

- Big Buddy Program

• Started to look at family teams in preparation of Sports Day
• Having an intermediate class partner with primary class
  • Primary would have mentor
  • Immediate would have leadership
• Starting with family teams
  • For Sports Day
  • For other things leading up to Sports Day
• Despite pandemic program, kids in Gr 7 across from Gr 1s and Ks are doing very well and saying hi and acknowledging the younger kids

Schedule our AGM in end of May

• In person and hybrid